Administrative Support

Managing a business is demanding and time-consuming, but you don't have to do it alone. At Mindful Beginnings, I'm here to lighten the load, allowing you to concentrate on growth and success.

Comprehensive Administrative Support

With my expertise, I provide tailored administrative assistance to streamline your operations. Whether it's organizing your schedule, handling emails, answering calls, or tracking metrics and referrals, I cover it all.

Flexible and Adaptive Services

No matter if you need support for a few hours each week or month, I'm flexible and adaptive. As your business evolves, I'll ensure you always have the necessary support. Plus, I offer training for any admin personnel you may bring on board.

Personalized Approach

I prioritize understanding your unique needs and challenges to offer support that fits your requirements. This personalized approach allows you to focus on broader business objectives.

Your Partner in Success

Below you’ll find just a few of the ways I can help.

admin, billing, marketing support for therapists

  • 🪻Answer Phones & Respond to Emails: Ensure seamless communication with clients.

    🪻Process Payments & Oversee Billing: Manage coding, accounts receivable, and collections efficiently.

    🪻Send Superbills & Billing Statements: Keep clients informed with accurate billing.

    🪻Appointment scheduling & calendar management

    🪻Manage Admin & Clinical Schedules: Coordinate time off and maintain smooth operations.

    🪻Hiring & Onboarding: Recruit, train, and supervise clinical and administrative staff.

    🪻Review Processes for Improvement: Enhance efficiency with expert recommendations.

    🪻Maintain Medical Records: Ensure appropriate documentation and compliance.

    🪻Data Entry & Processing: Handle important data accurately and efficiently.

    🪻Develop Office Policies & Procedures: Create and implement effective SOPs.

    🪻Client Relationship Management: Address complaints and maintain strong client relations.

    🪻Track Practice Metrics: Monitor key performance indicators for growth.

    🪻Business Strategy Collaboration: Partner with the practice owner to develop business strategies and client services.

    🪻Interviewing & Hiring: Identify and hire the best talent for your team.

    🪻Admin Training: Train new admin staff on phones, emails, and all practice systems.

    🪻Vendor & Software Review: Choose the best tools to enhance your practice.

    🪻Business Efficiency Strategies: Develop strategies to improve client experience and profitability.

    🪻Marketing Collaboration: Work with marketing teams to boost clinic visibility and attract clients.

    And much more! Let me help you streamline your operations and achieve your business goals. 🪻

  • 🪻 Google Workspace: Streamline your email, calendar, and documents.

    🪻 CRM (Client Management System): Efficiently manage client relationships.

    🪻 Payroll Processor: Simplify payroll management.

    🪻 EHR (Jane, Simple Practice, etc.): Keep client records organized and accessible.

    🪻 Phone System (Phone.com, TalkRoute, etc.): Ensure seamless communication.

    🪻 CC Processor: Integrated with your EHR for easy payment processing.

    🪻 Business Bank Account: Manage your finances effectively.

    🪻 SOPs for All Software and Systems: Standardize operations with clear procedures.

    🪻 Email Templates: Save time with pre-written responses.

    🪻 QuickBooks: Handle your accounting needs.

    And much more to support your business growth! 🪻

  • 🪻 Website & Domain Name: Establish your online presence.

    🪻 Online Directory Listing: Increase your visibility and reach.

    🪻 Blog Posts: Share valuable content and engage your audience.

    🪻 Google: Optimize your presence on the world's leading search engine.

    🪻 Brainstorm Business Name & Logo: Create a memorable brand identity.

    🪻 Business Cards: Professional and eye-catching designs for networking.

    🪻 Networking: Build valuable connections and partnerships.

    And much more to help your business shine! 🪻

  • 🪻 $40/hour

    🪻 $700 for 20 admin hours per month - (Save $100/month)

    Let’s get started on boosting your productivity and achieving your business goals! 🪻